Job Description

Job Description

Job Description

Description:

Job Title: Office Manager & Executive Assistant

Location : Los Angeles, CA (Onsite - Downtown Los Angeles)

Position : Full-Time

Reports To: VP of Operations & People

About the Company :

ADIBOT is an industry leader in cutting-edge UV-C disinfection solutions based in the heart of Los Angeles, California. ADIBOT solutions were developed by a visionary team of roboticists and engineers who have spent the past decade pushing the boundaries of technological innovation in the world of robotics. ADIBOT solutions are the culmination of years of relentless R&D and commitment to using robotics to create a better world.

Each member of the ADIBOT team hails from diverse disciplines and backgrounds and have been the driving force behind many groundbreaking robotic products. Our team has introduced intelligent humanoid robots for homes and businesses to a nascent market. Additionally, from being the first to launch robotic kits developed with Apple to a long-standing partnership with Disney to bring iconic characters to life through robotics, our team is well-versed in large-scale collaborations. Our collective expertise forms the foundation of ADIBOT, which is rooted in a deep understanding of the revolutionary potential of robotic automation.

ADIBOT’s breakthrough solutions combine the tried-and-true, highly effective germicidal properties of UV-C irradiation with the transformative capabilities of robotics and artificial intelligence, enabling unmatched levels of automation, efficacy, and substantial time and cost savings.

Job Description:

The Office Manager & Executive Assistant will play a crucial dual role within our organization, managing the daily operations of our facility while providing high-level administrative support to our CEO. This position serves as the first point of contact for visitors and is essential in maintaining the professional image of our company. The ideal candidate is a self-starter who thrives in a dynamic environment, handles sensitive information with discretion, and can anticipate the needs of executive leadership while maintaining a productive and positive work environment for the team.

Responsibilities:

· Serve as the main point of contact at our office, greeting visitors and managing building access.

· Oversee office security protocols including visitor logs and managing security and alarm systems.

· Coordinate office supplies, equipment maintenance, and vendor relationships.

· Organize office layouts and maintain a professional, productive work environment.

· Assist with the coordination of team events and meetings.

· Support onboarding of new team members, including workplace setup and orientation.

· Collaborate with IT, HR, and Finance to support operational needs.

· Provide administrative support to the executive team, particularly the CEO.

· Manage executive calendars, schedule meetings, and coordinate travel arrangements.

· Prepare correspondence, presentations, and documents with exceptional attention to detail.

· Prepare agendas, take meeting notes, and follow up on action items.

· Coordinate with internal and external stakeholders to track and follow up on key projects and deliverables on behalf of the CEO.

· Contribute to process improvement initiatives.

Qualifications :

· 3+ years of experience in office management or executive assistant role.

· Exceptional organizational and multitasking abilities with strong attention to detail.

· Strong communication skills, both written and verbal.

· Proficiency with Microsoft Office Suite.

· Ability to handle confidential information with integrity and professionalism.

· Professional demeanor and strong interpersonal skills.

ADIBOT is an equal-opportunity employer and is committed to providing a workplace that is inclusive, diverse, and free of discrimination. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other status protected by applicable federal, state, or local laws. We actively encourage candidates from all backgrounds to apply and believe that a diverse workforce contributes to the strength and success of our organization. All qualified applicants will receive consideration for employment without regard to any of the aforementioned factors. If you require accommodations in the application process, please let us know.

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